Your supplier sent one number.We find the other one.

Because the group reports what the group calculated. AD says it makes rebate tracking painless and has a Big Four firm audit the programme yearly, and for money running through AD that is a real answer. Two things sit outside it: the agreements you negotiate directly, which the group never sees, and the arithmetic itself. Nobody puts the group statement and your purchase history side by side. That comparison is what we do.

For one statement, once, that works, and we are not going to pretend otherwise. Our own first pass is not far from it. It stops working in month two. The statements keep arriving, every period from every supplier, and the arithmetic has to be right across thousands of invoice lines rather than plausible. A rejected claim usually gets one correction before it is closed for good, so a number that looks right is not good enough. And when your supplier audits you, a conversation you had with a chatbot in March is not a record. What you are paying for is that it happens every period without you, and that there is a dated file underneath it when somebody asks.

You export the audit file. It carries every rebate you claimed, the invoices behind each one and the clause it was claimed under, with the dates they were filed. This matters more than it sounds: the agreements we have read give the supplier the right to audit on short notice with no time limit written in, and to debit back anything it decides was overpaid. Your side of that conversation is only as good as your records.

Yes, it is included in every plan. Once we have read your agreements and your purchases, knowing you are close to a better rate costs us nothing to work out. We just do not build the pitch on it, because the arithmetic does not hold: the average distributor is close enough to a level a few times a year, and what that is worth over twelve months lands under what the software costs. Money already earned and not paid is the bigger number, so that is what we lead with. The warning comes along with it.

No. Export your purchases the way you already do and send the file with the statement. Your IT guy never has to get involved.

One statement and the purchase export for the same period. The statement can be a PDF, a spreadsheet or a scan. The export needs date, supplier, invoice number, part number, quantity and amount, under whatever column names your system uses.

Then you have a checked answer that your rebates are being paid right, which is the outcome we expect on most agreements. The first pass is free for the first ten, so finding nothing costs you a file transfer.

Your files are encrypted on US servers and only the people you invite can see them. We are not SOC 2 certified and we will not put a badge on this page pretending we are. Two companies on the table above carry it. If your controller wants a security review first, say so and we will work through it.

Read your agreement, because the windows are short and written to be. One agreement filed with the SEC gives the distributor thirty days from the date of sale, then rejects claims automatically, while letting the supplier audit on seven days notice with no time limit. Which paragraph governs your money is the first thing the pass tells you.

Most of them. Volume levels priced back to dollar one, growth programs measured against last year, rebates limited to certain brands, quarterly and annual periods, MDF kept separate from volume money. What we cannot read is a deal that only exists as a handshake with your rep.

Enable is built for companies with a rebate team on staff and prices accordingly. Band covers the whole incentive stack and integrates into Prophet 21 and Eclipse. Speedy Labs does this reconciliation with a person assigned to your account. All three are further along than we are. What we offer is that you can send a statement this afternoon without booking anything.

Days, not weeks. A human reads your agreements alongside the software while we are still learning what yours look like. After that it runs as each statement arrives.

It gives him a reconciled position on every agreement: earned, paid, and the difference, with the clause and invoices behind each figure. He decides what to book.

No. Those are claims on what you sell at an approved price and they need your sales data. This checks the rebate you were owed for buying against what arrived.

Month to month. Cancel from inside the product and your data comes back out as a spreadsheet.