Thousands of part numbers.One rebate total to trust.
We check what your suppliers paid you in rebates against what you actually bought, line by line.
- Fasteners and hardware
- Abrasives and cutting tools
- Bearings and power transmission
- Safety and PPE
The first pass is free while we onboard the first ten distributors.
Two programmes, and you can only be paid on one
A hardware bankruptcy filing, and nothing in it is redacted.
was approximately what one hardware programme paid in rebates for a single year of sales
True Value Company, motion to continue customer programs, Case 24-12337, 14 October 2024A note on the evidence. HVAC, plumbing and electrical distributors do not file their supplier agreements with the SEC, because those agreements are not material under Item 601. Ace Hardware and Ruud Lighting are the direct evidence. The rest are agreements of the same shape from other industries. It is the best public evidence there is, and it is not direct evidence of your trade. For industrial and MRO the closest document is the hardware programme quoted on this band. The other voice on this page is a distributor in your own trade, in a review rather than a filing.
“A Customer can only be eligible for either the Assortment Volume Rebate or the Standard Volume Rebate.”
Two ladders, one choice, and the same filing describes its own eligibility floor at $200,000 while the first level starts at $275,000. If the law firm gets it wrong in a court filing, a spreadsheet gets it wrong too.
Three files, however many part numbers
We read every agreement, then check every line
The rates, the levels, the dates and the exclusions come out of the paper first. Then the statement is checked against it.
How the reconciliation works
- 01
Send three files
The statement, every agreement it pays under, and your purchase export for the period.
- 02
We match every part number
Tens of thousands of lines against the programmes that cover them, on your own columns.
- 03
You see where they disagree
Programme by programme, what was paid, what was earned, and the gap between them.
Also for industrial and MRO distributors: Statement reconciliation · Buying group rebates · Claim deadlines
The hard part is your own purchase data
Said by a director at an industrial and MRO distributor.
“The hardest point is the quality and granularity of our own purchase data: without this on a timely basis, one has to estimate or rely on the suppliers, which defeats the whole point of an objective rebate system.”
Estimating against the supplier’s own figure is the failure this exists to stop. We work from the export your system already produces, under whatever column names it already uses.
The export you already have
Whatever your system writes, under whatever column names it uses.
Matched on part numbers
On the columns already in the file. Nothing renamed before you send it.
Measured against your own year
A growth programme runs against last year’s purchases, not against a target.
Questions people ask first
No. The first pass runs on the export your system already produces, at whatever line count it comes out at, and part numbers are matched on the columns already in it. Nothing has to be cleaned up or renamed before you send it.
Three files. The agreement that governs the rebate, one statement paid under it, and the purchase export covering the same period. The statement can be a PDF, a spreadsheet or a scan. The export needs date, supplier, invoice number, part number, quantity and amount, under whatever column names your system already uses.
No. Export your purchases the way you already do and send the file. Prophet 21, Eclipse, Infor and NetSuite all produce something we can read, and your IT guy never has to get involved.
Three plans between $299 and $1,199 a month, on the pricing page, with the agreement and purchase limits published for each one. Month to month, and you cancel it yourself.
Then you have a checked answer that your rebates are being paid correctly, which is what we expect on most agreements. The first pass is free for the first ten distributors, so finding nothing costs you a file transfer.
Your files are encrypted on US servers and only the people you invite can see them. We are not SOC 2 certified and we will not put a badge on this page pretending we are. If your controller wants a security review first, say so and we will work through it.
Send one statement from your biggest MRO supplier.
We match it across every part number in your export and send back where the two disagree.
Free while we onboard the first ten distributors.