You book the rebate long before anyone pays it.The agreement sets the number.
We total your purchases on each agreement’s own contract year and hand back earned to date, with the invoice lines under every figure.
- The month end close
- Earned to date
- The rebate receivable
- The year end true up
The first pass is free while we onboard the first ten distributors.
Three agreements, one buyer, three contract years
All three were filed on the same day, and 31 December falls in a different place in each one.
| Agreement | Contract year | Two calendar years | Run at close |
|---|---|---|---|
| Sealy and Mattress FirmProduct Supply Agreement, filed 8 July 2011. Exhibit 10.14 to Mattress Firm Form S-1/A, SEC EDGAR · read 1 September 2026 | January to December | 12 of 12months run | |
| Simmons and Mattress FirmDealer Incentive Agreement, filed 8 July 2011. Exhibit 10.13 to Mattress Firm Form S-1/A, SEC EDGAR · read 1 September 2026 | June to May | 7 of 12months run | |
| Sealy and Mattress Firm, Stearns and Foster lineProduct Supply Agreement, filed 8 July 2011. Exhibit 10.16 to Mattress Firm Form S-1/A, SEC EDGAR · read 1 September 2026 | July to June | 6 of 12months run |
Read the three definitions, word for word
Sealy and Mattress Firm
As used herein, a “Contract Year” shall refer to the year period from January 1 to December 31 during this term.
Simmons and Mattress Firm
The first “Contract Year” runs from the Effective Date and shall end one year later and each “Contract Year” thereafter shall begin on the anniversary of the Effective Date and shall end one year later.
Its first sentence makes the agreement “effective as of June 1, 2010”, so the year it defines runs June to May.
Sealy and Mattress Firm, Stearns and Foster line
As used herein, a “Contract Year” shall refer to the year period from July 1 to June 30 during any year covered by this Agreement.
A note on the evidence. HVAC, plumbing and electrical distributors do not file their supplier agreements with the SEC, because those agreements are not material under Item 601. Ace Hardware and Ruud Lighting are the direct evidence. The rest are agreements of the same shape from other industries. It is the best public evidence there is, and it is not direct evidence of your trade. The three exhibits above belong to a mattress retailer. They are here because one buyer filed three concurrent supplier agreements on a single day, which is the only place a calendar can be compared against itself with the industry, the era and the drafter all held still.
The number is an estimate, and estimates get corrected
One distributor’s own filing, and its own chief financial officer on the same line.
of WESCO net sales came from supplier volume rebates in 2025
WESCO International, Form 10-K for 2025, supplier volume rebates note“we did get that extra benefit in Q2 that really should have been spread out between Q1 and Q2, knowing what we know now”
An electrical distributor with a full finance department booked a quarter of supplier rebates wrong and corrected it at the half year. Knowing what you know now is the whole job.
Book it against the agreement
Three files, every period, and one figure per agreement with the invoices under it.
- 01
Send three files
The agreement, one statement paid under it and the purchase export.
- 02
We read the agreement
Contract year, recognition date, rate table, product scope and exclusions.
- 03
We total your purchases
Every invoice line inside that agreement’s own year, on the date it names.
- 04
You book earned to date
One figure per agreement, with the invoice lines under each one.
The service next to this one, and the trades we work in: Statement reconciliation · Supplier audits · Electrical · Plumbing · HVAC
Questions people ask first
One rate becomes a figure per agreement. We total your purchases on each agreement’s own contract year, using the recognition date that agreement names, and hand back earned to date with the invoice lines under every figure. Where an agreement names no recognition date, the first pass says so and shows you the total on each basis rather than picking one for you.
Three files. The agreement that governs the rebate, one statement paid under it, and the purchase export covering the same period. The statement can be a PDF, a spreadsheet or a scan. The export needs date, supplier, invoice number, part number, quantity and amount, under whatever column names your system already uses.
No. Export your purchases the way you already do and send the file. Prophet 21, Eclipse, Infor and NetSuite all produce something we can read, and your IT guy never has to get involved.
Three plans between $299 and $1,199 a month, on the pricing page, with the agreement and purchase limits published for each one. Month to month, and you cancel it yourself.
Then you have a checked answer that your rebates are being paid correctly, which is what we expect on most agreements. The first pass is free for the first ten distributors, so finding nothing costs you a file transfer.
Your files are encrypted on US servers and only the people you invite can see them. We are not SOC 2 certified and we will not put a badge on this page pretending we are. If your controller wants a security review first, say so and we will work through it.
Book next month against the agreement.
Send one statement and the purchase export covering the same period. We match every line, total it on that agreement’s own year, and send back earned to date.
Free while we onboard the first ten distributors.