Pipe moves by the truckload.The rebate moves by the clause.
We read the paragraph behind every rate, then check each pipe, valve and fitting line against the one that governs it.
- Carbon and stainless pipe
- Valves and actuation
- Fittings and flanges
- Gaskets, bolts and studs
The first pass is free while we onboard the first ten distributors.
No PVF agreement turned up in the filings. The shape did.
A level, a period it is measured over, and a window to claim in. Three industries, three sets of lawyers.
Ruud Lighting supply terms
Lighting
Ruud Lighting supply terms, Exhibit 2.1, SEC EDGAR · read 1 September 2026
A level, measured across the calendar year
$6,000,000of purchases pays 10 percent of the whole year
Cisco and ScanSource distribution agreement
Networking
A window to claim, then automatic rejection
30 daysfrom the date of sale to get the claim in
Microsoft Services Provider License Agreement
Software
Microsoft Services Provider License Agreement, Exhibit 10.115, SEC EDGAR · read 1 September 2026
A window to dispute a credit that never came
60 daysfrom the day it arrived, or should have arrived
A note on the evidence. HVAC, plumbing and electrical distributors do not file their supplier agreements with the SEC, because those agreements are not material under Item 601. Ace Hardware and Ruud Lighting are the direct evidence. The rest are agreements of the same shape from other industries. It is the best public evidence there is, and it is not direct evidence of your trade. No PVF supply agreement turned up in that set, so the three above are quoted for the clause each one carries rather than for the trade it came from.
One level, and what crossing it was worth
is what crossing $6,000,000 of purchases was worth in one signed agreement
Ruud Lighting supply terms, Exhibit 2.1, SEC EDGAR“In any calendar year in which the aggregate purchase price for Products purchased equals or exceeds $6,000,000, Seller shall credit Purchaser's account within 30 days of the end of such calendar year in the following amounts of the aggregate purchase price paid for Products ("Earned Rebate") during such calendar year”
The rate is applied to everything bought in the year rather than to the amount above the level, and the credit arrives within 30 days of the year closing. That is what turns a thousand dollars of buying into six hundred thousand.
Three files, read clause by clause
One agreement, several rates, read paragraph by paragraph
One rate for pipe and another for valves and fittings means each line is counted on the paragraph that governs it.
How the reconciliation works
- 01
Send three files
The rebate statement, the agreement behind it, and the purchase export it should match.
- 02
We read the clauses
Pipe, valves and fittings counted on the paragraph that governs each of them.
- 03
You see the gap
Paragraph by paragraph, what each one earned and what the statement actually paid.
Also for PVF distributors: Statement reconciliation · Claim deadlines · Supplier audits
Questions people ask first
Yes. Where an agreement pays differently by line, the pipe, the valves and the fittings are counted separately, each against the paragraph that governs it, and then added back to the total the supplier sent you.
Three files. The agreement that governs the rebate, one statement paid under it, and the purchase export covering the same period. The statement can be a PDF, a spreadsheet or a scan. The export needs date, supplier, invoice number, part number, quantity and amount, under whatever column names your system already uses.
No. Export your purchases the way you already do and send the file. Prophet 21, Eclipse, Infor and NetSuite all produce something we can read, and your IT guy never has to get involved.
Three plans between $299 and $1,199 a month, on the pricing page, with the agreement and purchase limits published for each one. Month to month, and you cancel it yourself.
Then you have a checked answer that your rebates are being paid correctly, which is what we expect on most agreements. The first pass is free for the first ten distributors, so finding nothing costs you a file transfer.
Your files are encrypted on US servers and only the people you invite can see them. We are not SOC 2 certified and we will not put a badge on this page pretending we are. If your controller wants a security review first, say so and we will work through it.
Send one statement from your biggest pipe supplier.
We read every paragraph that pays, count each line under it, and send back the difference.
Free while we onboard the first ten distributors.