Your buying group counts the rebates it negotiated.You signed the rest yourself.
We check the group statement against your own purchase export, and the agreements you signed yourself against the same file.
- Your group statement
- Agreements you signed yourself
- Your purchase export
The first pass is free while we onboard the first ten distributors.
What runs through the group, and what does not
Your group reports on the programmes it negotiated. It has never seen the ones you negotiated yourself.
of supplier rebates is what one buying group says it distributes to its members
Affiliated Distributors, why AD“Independents want one place where they can manage all their rebates, regardless of whether they are passed down from the buying group, generated from supplier relationships outside of the group, or realized from additional negotiations above and beyond the group program”
Three sources, named by a company that sells to the groups. Passed down from the group, negotiated outside it, and negotiated on top of it. The group statement covers the first one.
One brand, three rebates stacked
Two of the three are counted on your purchases. The third is counted on everybody’s.
Know your rebate programs: what are you leaving on the table?
The layers and the stacking are the guide’s. The levels are the example it works through.
Base rebate
Your purchasesPaid on purchases from every active supplier, back to the first dollar. No rate is published: it varies by supplier, category and product type.
Individual growth rebate
Your prior yearMany programmes pay this on top of the base when you grow.
- You grow 7%+1%
- You grow 15%+2%
- You grow 20%+3%
- You grow 7%
Group growth rebate
Everyone’s purchasesMany programmes pay this to everyone buying that brand when the group grows.
- The group grows 5%+0.5%
- The group grows 10%+1%
- The group grows 15%+1.5%
That total is not in your export, and no software puts it there.
- The group grows 5%
“Many programs pay an additional rebate to all distributors purchasing that brand if NetPlus reaches defined growth levels. Group growth rebates are also paid in addition to the base rebates, so they would stack on top of your base rebate and any individual growth rebates.”
The trigger on that last layer is the growth of the whole group. It is measured on purchases made by companies you do not own, so no export from your own system can produce it.
A note on the evidence. Everything cited on this page is a buying group or its software vendor describing itself, which is marketing rather than a contract. We also looked for a published split between what a distributor earns through his group and what he earns on agreements he negotiated himself. We did not find one, so this page puts no number on it.
What we read, and what we check it against
What they paid, and what you earned
Every line of the statement goes against the invoices that earned it, and the lines that disagree come back with the clause behind them.
How reconciliation works
- 01
Send both sets of paper
Their statement, the agreements you signed yourself, and one purchase export.
- 02
We separate the two
Which invoices ran under a group programme, and which ran under yours.
- 03
You see both gaps
What the group owes on its programmes, and what each supplier owes on yours.
Read next: Claim deadlines · Supplier audits · Rebate accrual
Distributors we do this for: Electrical · Plumbing · HVAC · PVF · Industrial & MRO
Questions people ask first
Two things. The agreements you negotiated directly sit outside the group programme, so the group statement does not carry them. And the group statement itself is arithmetic, which can be put beside the invoices that earned it and read line by line. What we cannot give you is one number for your whole position. Some group levels pay when the whole group grows, measured on purchases made by other members, which no export of yours contains, so your group’s own portal stays the place to read what the group calculated.
Three files. The agreement that governs the rebate, one statement paid under it, and the purchase export covering the same period. The statement can be a PDF, a spreadsheet or a scan. The export needs date, supplier, invoice number, part number, quantity and amount, under whatever column names your system already uses.
No. Export your purchases the way you already do and send the file. Prophet 21, Eclipse, Infor and NetSuite all produce something we can read, and your IT guy never has to get involved.
Three plans between $299 and $1,199 a month, on the pricing page, with the agreement and purchase limits published for each one. Month to month, and you cancel it yourself.
Then you have a checked answer that your rebates are being paid correctly, which is what we expect on most agreements. The first pass is free for the first ten distributors, so finding nothing costs you a file transfer.
Your files are encrypted on US servers and only the people you invite can see them. We are not SOC 2 certified and we will not put a badge on this page pretending we are. If your controller wants a security review first, say so and we will work through it.
Send the statement your group sent you.
Add the purchase export for the same period and one agreement you signed yourself. We match every line and send back the gap.
Free while we onboard the first ten distributors.