The rebate was paid months ago.It can still be taken back.
We keep every claim you filed, the invoices under it and the clause it was claimed under, in one dated file.
- Claims filed
- Invoices under it
- Clause it rests on
- Date it went out
The first pass is free while we onboard the first ten distributors.
Your clock and theirs, in one agreement
Two of these three periods are in the exhibit. The third is not.
Cisco Systems and ScanSource, Amendment No. 21, Exhibit 10.59
- Your window to file a claim30 days
From the date of sale, or the 10th business day of the next month, whichever falls first. Late claims are rejected.
- Their notice before they audit your records7 days
Notice, rather than a deadline you set. What has to be ready by day seven is quoted below.
- How far back that audit reachesNo limit stated
Section 17.2 grants the audit on notice and sets no period that the audit may cover.
The same exhibit also has the distributor repay rebate claims already agreed and paid, where the sale under them came back.
A note on the evidence. HVAC, plumbing and electrical distributors do not file their supplier agreements with the SEC, because those agreements are not material under Item 601. Ace Hardware and Ruud Lighting are the direct evidence. The rest are agreements of the same shape from other industries. It is the best public evidence there is, and it is not direct evidence of your trade. The agreement transcribed above is a technology distribution agreement, and it is here for the shape of its clauses rather than for the trade it came from.
What ends up in the file
Every claim, its invoices and its clause, off the same three files.
- 01
Match every line
Each statement line against the purchase invoices that earned it.
- 02
Name the clause
The paragraph in your own agreement that governs the figure they paid.
- 03
Date every claim
What went out, on what day, and every correction that followed it.
- 04
Keep it ready
One export per supplier, built each period rather than after the letter.
The next question, and the trades we do this for: Rebate accrual · Electrical · Plumbing · HVAC · PVF · Industrial & MRO
Three in four of these agreements let them look
Our count over 1,495 deduplicated contract exhibits from 913 filers.
of 1,495 rebate agreements give the supplier the right to audit what you claimed
Our count across 1,495 agreements, built from SEC EDGAR full text search“Distributor shall make these records available for audit by or on behalf of Cisco upon seven days’ prior written notice, during regular business hours, at Distributor’s principal place of business or such other of Distributor’s locations where Distributor may maintain relevant records.”
Seven days from the letter to somebody sitting at your desk. The sentence directly above this one is the obligation it rests on, which is full, true and accurate records of every product distributed, by serial number, kept to generally accepted accounting principles.
Questions people ask first
Every claim you filed against that supplier, the invoices under each one, the clause it was claimed under and the date it went out, as one export. Where a claim was corrected or resubmitted, both versions are in it with their own dates. None of it is reconstructed after the letter arrives, which is the part that matters when somebody is checking dates.
Three files. The agreement that governs the rebate, one statement paid under it, and the purchase export covering the same period. The statement can be a PDF, a spreadsheet or a scan. The export needs date, supplier, invoice number, part number, quantity and amount, under whatever column names your system already uses.
No. Export your purchases the way you already do and send the file. Prophet 21, Eclipse, Infor and NetSuite all produce something we can read, and your IT guy never has to get involved.
Three plans between $299 and $1,199 a month, on the pricing page, with the agreement and purchase limits published for each one. Month to month, and you cancel it yourself.
Then you have a checked answer that your rebates are being paid correctly, which is what we expect on most agreements. The first pass is free for the first ten distributors, so finding nothing costs you a file transfer.
Your files are encrypted on US servers and only the people you invite can see them. We are not SOC 2 certified and we will not put a badge on this page pretending we are. If your controller wants a security review first, say so and we will work through it.
Send one statement and see what the file looks like.
One statement and the purchase export covering the same period. We send back every claim, the invoices under it and the clause behind each figure.
Free while we onboard the first ten distributors.